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Writing an application letter

Writing an application letter

Your application is the first contact you will have with an employer. The employer will use it to help decide if you are suitable for the job and if they would like to give you an interview.

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It is most important to take time and care with your application. Make it look good and make sure all the information is clear and easy to read. Make sure you use paper that is size A4.

There are many ways you can lay out a job application letter. Your address, phone number and the date must be on the letter. Always address the letter to the person named in the job advertisement. If there is no name mentioned write Sir/Madam or phone the company and get the correct name.

When you write the letter include the following information:

  • the job applying for and where and when you saw it advertised
  • any information about work you have done before
  • your telephone number
  • your suitability for the job (in closing).

If your letter starts with Sir/Madam, always end with Yours faithfully. If you start with a person's name, end Yours sincerely. Sign your name and print your name underneath.

Things to remember include:

  • Before writing an application, find out as much as you can about the job.
  • Make a draft plan first with what you want to put in your application.
  • Write it as many times as you want until you get it right.
  • Always check spelling and watch your grammar. Get someone to proofread it for mistakes before you send it.
  • Write neatly, but get it typed if you can.
  • Make sure you use clean A4 size paper.
  • Always send copies of everything, except the application letter which should be a signed original.
  • Tell the people who wrote you a reference you are being interviewed before you go.
  • Keep a copy of your application.
  • Make a number of copies of your résumé and send one off each time you apply for a job.
  • Keep your résumé up to date.


Download a sample application letter.

Application letter