Administrative Assistants

Wesley Hospitals Kogarah & Ashfield

  • full-time and casual positions available
  • based in Kogarah and Ashfield

About us

Wesley Mission has delivered high quality mental health care to people in need for more than half a century. We operate private hospitals in two locations: Wesley Hospital Ashfield and Wesley Hospital Kogarah.

Wesley Consulting Rooms & Hospitals provide psychiatrists and psychologists and administrative support for sessional consultations with clients. While the Consulting Rooms operate independently from the adjoining Hospital, some clients may be admitted to the Hospital for inpatient treatment programs to assist in their recovery and return to the community, while others may attend ongoing hospital day patient programs.

About the role

We are seeking Administration Assistants to provide medical administration support to psychiatrists, psychologists and other allied health professionals who see clients in our Consulting Rooms and Hospitals. These duties consist of managing doctors’ appointment calendars, processing of billing and payments, maintenance of patient’s records, general reception duties.

These positions require a ‘can do’ person with a professional attitude, strong organisational skills and experience, ability to manage multiple complex tasks simultaneously in both busy medical practices and hospital environments.

The role will be based at both Kogarah & Ashfield.

Essential criteria

  • experienced in practice management systems e.g. Medical Director, Blue Chip, EPAS 
  • excellent interpersonal, verbal and written communication skills
  • computer literate with experience in using Microsoft Outlook and other Microsoft Office applications
  • able to multi-task and prioritise in a busy environment
  • self-motivated with ability to work effectively both in a team and with minimal supervision
  • demonstrated customer service skills
  • previous administrative experience
  • typing skills with a minimum typing speed 55-60 wpm.

Desirable criteria

  • available to work between 7:30am – 6:30pm Monday to Friday
  • financial experience with EFTPOS, invoicing and doctors billings – Medicare, DVA and Workers Compensation.

Closing date

5pm, Wednesday 1 June 2022.

Apply now

Applications should include a cover letter and resume and must address the selection criteria. Please forward your application to:

Clara Tararo


Wesley Mission is a Christian organisation requiring all staff to affirm its values. We are committed to providing an environment in which children can feel safe and valued.

The suitable applicant will be subject to the relevant pre-employment checks for appointment to positions within Wesley Mission. Aboriginal and Torres Strait Islander people are encouraged to apply.

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