Medical Secretary | Ashfield/Kogarah

Wesley Consulting Rooms Ashfield and Kogarah

  • casual positions available
  • based either our hospitals at Ashfield or Kogarah
  • training provided.

About us

Wesley Mission is a high profile, multi-faceted Christian organisation making a real difference in the community. We work with the most disadvantaged in our community by providing over 200 services ranging from aged care, homeless services, child and family care, counselling, employment, training and education, and health services.

Our Vision is “Do all the good you can, by all the means you can, in all the ways you can, in all the places you can, at all the times you can, to all the people you can, as long as ever you can.”

About the program

Wesley Mission has delivered high quality mental health care to people in need for more than half a century, with private hospitals located in Ashfield and Kogarah.

Alongside the hospitals, our Consulting Rooms provide Psychiatrists and Psychologists with space and administrative support for sessional consultations with their clients, some of whom may also be admitted to the hospitals for inpatient treatment, while others may attend ongoing hospital day patient programs.

About the role

We are seeking casual Medical Secretaries to join our team. Duties include managing telephone and email enquiries, welcoming patients, using Medical Director Bluechip software to organise appointment calendars, process billing and payments, maintain records, correspondence, and other activities in a busy medical practice.

Reporting to the Consulting Rooms Coordinators, the positions require a professional customer service attitude, strong organisational skills and experience, and ability to manage multiple tasks simultaneously in a busy environment.

Based at Ashfield and/or Kogarah, although, there may be occasional requests to assist at the other locations.

Essential criteria:

  • demonstrated customer service and support skills
  • computer skills including Microsoft Outlook and other MS Office applications
  • excellent interpersonal, verbal and written communication skills
  • able to multi-task and prioritise in a busy environment
  • self-motivated with ability to work effectively both in a team and with minimal supervision.

Desirable criteria:

  • experience with practice management systems in medical consulting rooms or hospitals
  • previous accounts or bookkeeping experience.

Closing date

9th February 2023, 5pm.

Apply now

Applications should include a cover letter and resume and must address the selection criteria. Please forward your application to

Wesley Mission is a Christian organisation requiring all staff to affirm its values and Worker code of conduct. We are committed to providing an environment in which children can feel safe and valued.

The suitable applicant will be subject to the relevant pre-employment checks for appointment
to positions within Wesley Mission. Aboriginal and Torres Strait Islander people are encouraged to apply.

COVID vaccination required to work in health facilities.

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